Receivables workspace for service contractors
TALVEN//QUO is accounts receivable software for contractors and B2B service businesses. It turns outstanding invoices into a short list of decisions: what needs attention, why it’s stuck, and the next step you’ve approved.
Fictional data, working interactions. Nothing is sent, charged, or synced.
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Take an action. The totals and queue respond.
01 · Why invoices stall
Aging reports tell you how long. They don’t tell you why. For contractors billing commercial customers, the why is usually one of four things.
The general contractor won’t release the Phase 2 draw without it. The invoice looks merely late, but the real blocker is paperwork on your side.
TALVEN//QUO names the blocker and makes “mark documents sent” the next step.
The property manager says the floors weren’t stripped and waxed as quoted. Sending a reminder now would only add friction.
Disputes leave aging and pause every reminder until you resolve them.
The business office said payment would go out by October 30. It didn’t, and nobody noticed.
Promise dates hold reminders, then surface the moment they pass.
Twenty-four days past due, no dispute, no promise. It just needs a nudge, and you’ve been busy on job sites.
A reminder is drafted from your template and waits for your approval. Nothing goes out on its own.
02 · The Needs a Decision queue
Open the dashboard and every item tells you the same four things. Nothing to decode, nothing to cross-reference.
Blue Ridge Property Group · INV-1048
Why 24 days past due, no dispute, no promise to pay. Your rule drafted a reminder from your approved template.
What happensMarks a reminder as approved using your template. Nothing is sent in this demo. It leaves today’s queue and won’t be proposed again for 7 days.
One plain-language line per invoice. The queue only shows invoices where something is waiting on you.
The specific reason, taken from the invoice’s own record: days past due, last reminder, dispute notes, promises.
Only actions your rules allow. A disputed invoice never offers a reminder.
The consequence is spelled out before you click, so nothing is a surprise.
03 · What you’d pay for
TALVEN//QUO can’t make customers pay faster, and we won’t claim it does. What it does is make sure nothing that’s waiting on you goes unnoticed.
Every open balance split into not due, past due, and disputed. The three always add up to the total, with no double counting.
Open Dashboard in the demoAging in 30-day buckets and by customer, with disputed balances kept separate so the picture stays honest.
Open Aging report in the demoStatus, history, payments, and blockers for every invoice in one place instead of across email, texts, and spreadsheets.
Open Invoices in the demoRules propose reminders on a schedule you set. You approve each one, and disputes and promised dates always pause them.
Open Automations in the demoPaperwork, disputes, and missed promises are named explicitly, so you know who needs to do what.
Open Decision queue in the demoReceived, newly past due, new disputes, and the three things that matter most, in one short Monday note.
Open Weekly summary in the demo04 · Guardrails by design
Commercial customers are relationships, not ticket numbers. Every invoice runs through the same checks before anything is proposed, and nothing reaches a customer without your approval.
05 · Who it’s for
Monthly contracts, scope questions about what was or wasn’t cleaned, and property managers who pay in batches.
Emergency calls billed after the fact, PM contracts, and facility teams that need a PO before paying.
Many small invoices across many properties, where one missed follow-up is easy to lose.
Pay-when-paid terms, retainage, and lien waivers standing between you and a draw.
06 · What’s real today
This is a working product concept. Everything you can click runs on fictional records in your browser. Anything that touches real money, real customers, or real accounts waits for a separate security review and your authorization.
07 · Questions
What TALVEN//QUO does today, what’s planned, and what we won’t promise.
Ask something elseTALVEN//QUO is accounts receivable software in development for small B2B service businesses. It organizes outstanding invoices into a short “Needs a decision” queue that shows what needs attention, why it’s stuck, the next step your rules allow, and what that step will do.
Contractors and service companies that invoice other businesses: commercial cleaning, HVAC and plumbing, property maintenance, and subcontractors. It is designed around owners who want to know what they’re owed and why an invoice hasn’t been paid.
Accounting software records invoices and payments. TALVEN//QUO is planned to sit alongside it and focus on follow-through: which overdue invoices need a decision, what is blocking payment (a dispute, missing paperwork, a missed promise), and which reminders are ready for your approval.
An aging report groups unpaid invoices by how long they’ve been outstanding, usually not yet due, 1–30, 31–60, 61–90, and 90+ days past due. TALVEN//QUO keeps disputed invoices in their own row so every dollar is counted once and disputes don’t distort the picture.
No reminder is ever sent without the owner’s approval. Rules propose a reminder from your template; disputes and promised payment dates pause proposals. In the current demo, nothing is sent at all. Approved sending is planned for the commercial release.
Not yet. Read-only accounting connections are planned, starting with the systems early-access businesses use most. They will go live only after a security review. Today the demo runs on fictional records.
We don’t promise that, and no software can guarantee it. TALVEN//QUO is designed to make sure nothing that’s waiting on you goes unnoticed, and to give you a clear weekly summary of where your receivables stand.
It is in development. You can use the full interactive demo with fictional data today, and request early access through the contact form.
08 · Early access
We’re shaping TALVEN//QUO with owners of small commercial service companies. Try the demo, then tell us how you track invoices today and what you’d need.